Illust Fusion Expo Winter 2025 Information for Applicants

Illust Fusion EXPO is an event in Bangkok which welcomes all illustrators and artists from amateurs to professionals to exhibit their paintings and hand-made products to thousands of collector. Illust Fusion EXPO WINTER 2025 will be held on Saturday and Sunday, December 20 – 21, 2025, from 10:00 a.m. to 8:00 p.m. at Paragon Hall, 5TH Floor, Siam Paragon Shopping Center (BTS Siam), Bangkok, Thailand MAP

What’s new in IFEXPOWINTER 2025?

Due to venue limitations, there will be no early booth setup. Artists are requested to register at the designated time on their booth day.

The use of Set Up passes has been canceled. Artists may enter the event area before opening hours only according to the number of entry passes for each booth.

A new booth type, Shell-scheme 2×1 (Corner), has been added, and the former booth type “Extra U” has been renamed to “Shell-scheme 2×1”

Change the size of the regular table to 1.5×0.6 m and 1.8×0.6 m.

Official Tag #IFEXPOWINTER25

For those who have never participated in Illust Fusion, please visit our past event gallery for reference.

Fees
Qualification of Artist booth applicants
General Rules
How to apply for booth
Cutout Instruction
Menu image
Event Schedule

Booth Rental Fees

Illust Fusion EXPO WINTER 2025 has a total of 2 zones

Hall Zone (inside Paragon Hall) For Artist and Exhibitor booths. Admission fee for general visitors 120 THB/person/day
Foyer Zone (in front of the hall) For the event’s activities and sponsor booth. Free admission for all visitors.

Hall Zone (Paragon Hall)

Foyer Zone (Foyer)

Aritst Booth

Reserved for individual creators whose products are mad entirely by themselves.

Qualifications of Artist booth applicants

Individual artist, not a representative of any juristic person such as shop, company, foundation, association, etc.
There is no limitation of gender, age, nationality, art style, experience and skill level.
Number of membered individual artists is not limited per one booth. However, only ONE applicant name can be filled in the application form on behalf of the booth owner.
Not being a winner of the competition, the organizer or participants of any external competition or project that uses the name “Illust Fusion” as part of its activities or as a prize without permission—such as stating that participants will have their work exhibited at IFEXPO or that winners will receive a cash prize as a booth fee for IFEXPO—will be subject to review. If such cases are discovered afterward, the event organizers reserve the right to revoke booth privileges and withhold any service fees paid, without refund, under all circumstances.

Permitted Goods

Book and illustration such as illustration books, postcards, art prints, notebooks, stickers, bookmarks etc.
Live drawing and commissions
Art toys dolls, figures and models
Craftworks such as key chains, accessories, leather bags, wood carvings, griptok, mobile phone cases and other products that artists create by themselves.
Digital art and NFT Such as image files, sound files, smart phone wallpaper, fonts, etc. which will be sold by purchasing at the booth and sending the files directly to the buyer, or showing samples and instruct buyers to purchase through third-party platforms or service providers.

Hall zone

BOOTH TYPE	FEES (THB/DAY)	FEES (THB/2DAY)	FACILITIES	ELECTRICITY
1/2 Table	฿1,200.-	฿2,400.-	2 ARTIST tickets + half table (75*60 cm) + 1 chair	No
1 Table	฿2,400.-	฿4,800.-	4 ARTIST tickets + 1 table (150*60 cm) + 2 chairs	No
2 Tables	฿4,800.-	฿9,600.-	8 ARTIST tickets + 2 tables (300*60 cm) + 4 chairs	No

Vat 7% included | 16 hours free parking stamp for artists and exhibitors.

Exhibitor Booth

Exhibitor booth is in Hall zone, suitable for artists that need more space, juridical persons and business entities such as shops, companies, organizations. Product category is not limited just to arts and crafts, yet any that suits the visitor and passes staff’s discretion.

Workshop booth must organize activities that allow event attendees to create products within the booth. This can involve teaching sessions or selling kits for attendees to assemble within the booth. Exhibitors who sell arts and crafts equipment, such as sewing machines or drawing tablets, and offer product testing can also apply for a workshop booth. Applicants must provide a sample workshop plan for consideration.

Failure to organize workshop activities as specified or misuse of booth space, such as solely selling products without hosting activities, or using the space for purposes not indicated in the application form, will result in banning for apply in the future.

BOOTH TYPE	FEES (THB/2 DAYS)	FACILITIES	ELECTRICITY
Shell-scheme 2×1 (Former EXTRA U)*	฿6,500.-	4 EXHIBITOR tickets + 1 table (150*60 cm) + 2 chairs + 1.0×2.0×2.5m (WxDxH) shell-scheme	Available
Shell-scheme 2×1 (Corner)*	฿7,500.-	4 EXHIBITOR tickets + 1 table (150*60 cm) + 2 chairs + 1.0×2.0×2.5m (WxDxH) shell-scheme (corner)	Available
Shell-scheme 2×2	฿7,500.-	4 EXHIBITOR tickets + 1 table (150*60 cm) + 2 chairs + 2.0×2.0×2.5m (WxDxH) shell-scheme	Available
Shell-scheme 2×2 (corner)	฿8,500.-	4 EXHIBITOR tickets + 1 table (150*60 cm) + 2 chairs + 2.0×2.0×2.5m (WxDxH) shell-scheme (corner)	Available
Shell-scheme 3×3	฿18,000.-	4 EXHIBITOR tickets + 1 table (180*60 cm) + 2 chairs + 3x3x2.5m (WxDxH) shell-scheme	Available
Shell-scheme 3×3 (corner)	฿21,000.-	4 EXHIBITOR tickets + 1 table (180*60 cm) + 2 chairs + 3x3x2.5m (WxDxH) shell-scheme (corner)	Available
Workshop	฿25,000.-	4 EXHIBITOR tickets + 3 tables (180*60 cm) + 9 chairs + 4x3x2.5m (WxDxH) shell-scheme (corner)	Available

VAT 7% included | 16 hours free parking stamp for artists and exhibitors.

Note: For corporate applicants registering for a Shell-scheme 2×1 or a Shell-scheme 2×1 (corner), products must be designed and created by your own company. Reselling or trading purchased goods is prohibited.

The booth layout is subject to change as deemed appropriate and will depend on the actual number of applicants for each booth category.

Corporate client who are interested in becoming a sponsor or ordering a special-sized booth please contact the team via if@enterdock.com

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General Instructions and Regulations

For Artist booth, products must be the applicant’s creation. Using work of the other’s you do not own is STRICTLY PROHIBITED, i.e., printing an illustration posted on the internet, reselling products of the other’s whose right is not granted to the seller.
The sale of products created using AI is prohibited, whether by generating an entire image to be turned into a product or by using AI-generated images partially in combination with self-drawn artwork. Only the use of AI as inspiration, followed by the artist creating the entire work independently, is permitted.
Selling food is strictly prohibited.
Original goods and fanarts are permitted for sale.
It is not necessary to have products based on the theme of the event. All artists are free to create and sell their works in their own way. Applicants are most welcomed to enjoy our event even more by having themed products or wearing the same color scheme. However, this is not compulsory and does not affect the consideration of application.
For watercolor artists, please prepare a piece of rug and a water container for cleaning brushes. Please be careful not to stain the floor. Refraining from using types of paints that are difficult to clean such as oil paints, chalk and acrylic paints. Please be noted that the artist will be responsible for any damage to the venue occurred.
Please be on time for the registration as there will be a substantial number of artist to register in the morning of the show day. Booth set up has to be finished 15 minute before the event starts (at 9:45 a.m.).
Late artist registration will close at 1:00 PM. Proxy registration is not allowed. Artists who register after the designated time will be required to pay the regular admission fee.
Please wear your Artist or Exhibitor Tag and keep your wristband on at all times during the event. Entry staff at the hall entrance will primarily check for wristbands. Artists will not be allowed to enter the hall with only a Tag and no wristband.
Wristbands for Artists and Exhibitors are exclusively for booth participants. It is strictly prohibited to distribute or resell them to non-booth members. If any violation is found, future booth participation rights will be revoked.
The size of the merchandise and decors must be within the size of the booth the artist owns. Do not exceed neighboring booths, aisles and common areas.
Artists and exhibitors must keep all items within their designated booth space. Expanding the booth area, placing chairs, shelves, or clothing racks in a way that blocks the entry/exit space between booths is strictly prohibited. Do not place boxes or product trays on the floor in front of or beside your booth. For corner booths, chairs, shelves, and clothing racks must not extend beyond the designated booth space. Clothing racks are permitted at the back of the booth, as long as they do not encroach on the space behind an adjacent booth. Artists and exhibitors must comply if staff request the removal of any items exceeding the booth’s space.
Booth equipment and structures must be durable and stable. Booth owner is fully responsible for any damage occurred to the venue or the participants.
Artists may not reveal or display any merchandise with nudity or cruel illustration.
Do not write, use adhesives, nail or do anything that damages tables, chairs, event equipment and the venue.
All activities must be conducted within your own booth space only. It is not permitted to distribute flyers, product samples, business cards, or any other materials outside of your booth.
It is strictly prohibited to place products or belongings beyond your booth space, including into neighboring booths, walkways, or other common areas. Additionally, live drawing services must not involve setting up chairs for customers in front of the booth.
For booths located along walls, the space behind the booth is reserved as an emergency exit route. It is strictly prohibited to place equipment, boxes, stock, or any items that could obstruct this pathway.
Please refrain from using shopping carts from department stores or shops within the mall. A fine may be imposed according to the mall’s policies.
Only ONE chair with be given for one half table and artists are not allowed to use any extra chair of the venue. Please bring your own folding chair (limited to 1 chair per one half table) if necessary.
During the show day, there might be a lot of attendants. Please be careful and help monitor the safety of the neighboring booths. If a suspicious person or suspicious behavior is found, please notify the nearest staff or security guard immediately.
Please keep the table and the area clean and litter your trash at the spot provided by the staffs.
Pets are not permitted in the venue area.
Artists and exhibitors are responsible for taking care of their own products, equipment, and belongings. The organizers will not be held responsible for any damage or loss of property under any circumstances. If you notice any suspicious individuals or if property is lost, please contact the staff or security personnel immediately.
The organizer reserves the right to dismiss artists who violate the rules from the event without being responsible for the booth rental fee that the artist has paid and will not be responsible for any damage caused by the artist in any case. Violating the rules will affect the consideration of the next artist’s application.
The right to exhibit in the convention is exclusive to the booth owner only. It is strongly forbidden to pass the right and/or resell the booth to the third party without permission from the organizers. Any violation may result in rejection of the next application of both original and new booth owner.
There will be no baggage deposit service at the event, and the organizers will not be responsible for any loss of belongings under any circumstances.
The staff desk will be located in front of the hall entrance. (the same location as the box office) There will be staffs patrolling around the venue at all time. Our staffs are always ready to assist.

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FAQ

Can fan art products from various fandom (Doujin products) be sold at the event?

Yes. Any type and style of art is permitted to sell in our event. There were many cartoonists who came to attend as well. But because the targets of the event are interested in general art and may not into the cartoon genre. Therefore, we recommend that artists also sell other products or do live drawing commission as a main product and sell cartoon products as a sub will more match with the target group.

Must list of products, quantity and booth members be exactly as I filled in the application form?

No. If you are still unsure, you can fill in an approximate amount. The team only needs this information to know the style of your product and arrange the appropriate booth layout. You can add, reduce the list of your products and member yourself later. If you are unsure if the new product is against the rules of the event please feel free to consult with the staff first.

Can I add or change number of the members per booth?

Yes, Applicants who have been granted a booth may add or change members later without notifying the staff. However, the booth name cannot be changed under any circumstances, and the booth owner must either be present at the booth during the event or have their own products for sale at the booth (as verified from the product list and sample works submitted in the application form).

If, on the event day, the booth owner or the originally listed members are absent and the products sold have been completely replaced with those of new members, this may be considered as an unauthorized transfer or resale of the booth. In such cases, both the original booth owner and the new booth owner will have their booth privileges revoked and be permanently banned from future applications.

*Please beware of individuals who falsely claim to sell or transfer booths. Do not co-rent or share a booth with strangers you do not know, as this may result in losing your money and having your record marked, which could affect your future applications.

Can I apply for general artist booth on both days?

Yes, you can apply for one or both days at your choice.

What documents are required for registration?

Approximately 1-2 weeks before the event, you will receive a registration confirmation via email. Please show the QR Code in the email to the staff on the registration desk on the show day. This QR Code can be sent to your fellow booth members without having to be the owner of the booth. However, it can only be used to register according to the number of quotas specified for each booth.

The staff will notify on the event page and Twitter once the registration QR code and event manual has been sent. If you do not see the email, please check your Promotion/Social/Junk/Spam folders.

As a Exhibitor booth, do I need to bring all of the belongings back on the first day and set up all over again in the next day?

Exhibitor booth do not need to collect their belongings. After the mall is closed, the hall will be locked and monitored by security guards 24 hours. Please take your valuables such as computers, money boxes and high value goods back with you. For Foyer exhibitors, please bring your own mat to cover your booth.

Is there free parking for artists and exhibitors?

Yes. Exhibitors can get up to 16 hours of free parking by showing their Artist or Exhibitor pass at the parking validation point. For general visitors, normal parking rates apply (first 2 hours free, with additional discounts available according to the mall’s conditions).

Event Schedule

Apply for booth	12 – 21 September 2025
Reserved applicant announcement	3 October 2025
Booth rental fee payment	3 – 12 October 2025
Booth and floorplan announcement	31 October 2025
Menu image submission	31 October – 15 December 2025
Illust Fusion EXPO WINTER 2025	20 – 21 December 2025 Registration SAT 6.30 am – 9.45 am SUN 8.30 am – 9.45 am Activities 10.00 am – 20.00 pm

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How to Apply for a Booth

Number of Booths Available at Illust Fusion EXPO WINTER 2025

Artist Booths Half Table – Zone Hall: 980 booths/day, total of 1,960 booths for the whole event.
Shell-scheme 2×1 – Zone Hall: 70 booths / 2 days.
Shell-scheme 2×2 – Zone Hall: 40 booths / 2 days.
Shell-scheme 3×3 – Zone Hall: 8 booths / 2 days.
Workshop Booths – Zone Hall: 1 booth / 2 days.

The number of booths is subject to change depending on the number of applicants for each category.

Selection Process

Artist Booth: Selected by lottery. If the number of qualified applicants exceeds the quota, selection will be made randomly. Reputation, portfolio, and previous booth experience will not affect the selection.
Exhibitor Booths: Selected by staff consideration, based on the suitability of the products for Illust Fusion EXPO.
Each applicant may only apply for one zone and one booth type only.

Applying for booth

Please carefully read the rules and regulations and fill out the booth application form.
Your name will appear in the Applicant List within 3 days after submitting the form.
Check the Entitled Booth List on October 3, 2025, to see if you have been granted a booth.
Once your name appears, you may proceed with payment immediately according to the payment instructions.
Submit the Payment Notification Form after completing your payment. For your benefit, please keep proof of payment at least until the event day.
Once a checkmark appears in the “Payment” column next to your booth name, your booth is officially confirmed, and you can prepare your setup and products for the event.
The booth name submitted in your application cannot be changed later and may not be altered under any circumstances.
Details regarding venue entry and exit for booth setup and dismantling, as well as other regulations, will be provided in the Exhibitor’s Manual, which will be sent to confirmed booth holders via email.

Important Notes for Booth Application

Please make sure to fill out your application form completely—especially the sample works or fanpage section—as these are important for the staff when reviewing your application.

Provide a valid and active link to your fanpage, Twitter, or website.
Submit the direct link to your fanpage instead of only typing its name. This is because there may be other fanpages with the same name, making it difficult for the staff to locate your page and review your past works.
Do not creating a brand-new fanpage solely for the purpose of applying (the staff cannot properly review if there are no works posted on the page). If you do not have a fanpage or have never published your works online before, we recommend uploading your works to a drive or cloud service and sending the link for review.
Do not provide a personal Facebook account that is not specifically dedicated to publishing your works.

Regulations for Booth Application

Each applicant may apply only once per name. If the staff discovers that a group with multiple members spreads out applications across several booths (while belonging to the same group) in order to increase their chances in the lottery, all entries will be disqualified. In cases where multiple forms were submitted unintentionally (e.g., due to internet issues), duplicate applications will be deleted before the lottery, and only the most recent submission will be considered.
Each applicant may apply for only one zone and one booth type. If an applicant intentionally applies using different emails or booth names to increase the number of entries, this may result in disqualification from future applications.
If an applicant is granted a booth but gives up the right without a valid reason, or gives it up in order to merge with another artist’s booth, this will be considered as an attempt to spread out applications, and it will negatively affect consideration in future applications.
Please apply for a number of booths appropriate to your group size and the volume of your products. The number of members allowed behind the booth must not exceed the quota of exhibitor passes allotted to each booth.
Applicants must apply for the correct booth type according to their eligibility. Corporate entities applying for Artist booths will not be considered.
Tax invoices will be issued only under the applicant’s name. If an applicant applies for an Artist booth but requests a tax invoice under a corporate entity’s name, it will be regarded as intentionally applying for the wrong booth type, and the application will be disqualified.
If an applicant wishes to modify information already submitted—limited to booth name or pen name—this can be requested from the staff without reapplying. However, if changes are needed regarding the cutout image, product list, or booth type, the applicant must notify the staff and submit a new application.
Hiring or lending one’s name for booth application, as well as selling booth rights to others, is considered a serious violation of event regulations. Both the violator and the instigator will be permanently banned from the event.
Applicants should be cautious if approached by unknown individuals offering compensation to apply for a booth on their behalf, purchase booths, sell products at your booth, or request to buy exhibitor passes. If such violations are discovered, the booth owner will be held responsible for damages and may face permanent disqualification from the event.

Cutout Image

Cutout image is an illustration that represents the artist and will compiled into an album and uploaded onto the Illust Fusion fan page. It is used to inform prospected buyers which artists will be joining the convention, as well as the booth number and location. See the example for cutout image here.

Instruction

Draw or create an illustration of your circle as detailed below.
- Write the name of the booth or include the booth’s logo clearly.
- Image size 700×700 pixels.
- Color or B/W illustration are both acceptable
- Logo or booth name is included and clear
- No nudity or swear word is allowed
- The illustration must be made by yourself. Do not use any image of the others that you do not have right to use to make your own cutout image.
- There are no templates to download. The sidebar and booth number will be filled in by our staffs.
Save it as a .JPG file by and name it IFEXPOWINTER25CUTOUT-Your Booth Name.jpg
Attach the cutout file within the application form. Please check the correctness before submitting because you will not be able to make changes to the cutout image file in any case once the file has been sent.

APPLY FOR BOOTH HERE

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Refund Policy

If the applicant cancels the booth before the booth layout is announced, they will receive a 50% refund of the service fee paid. The applicant is responsible for any bank fees related to the refund transaction.
We will not refund under any circumstances once the booth number has been announced.
Please note that within the same zone and booth category, the booth positions for all participants will be assigned randomly and fairly. Applicants cannot cancel or request a refund if they are dissatisfied with their booth position. Additionally, applicants cannot choose their booth position, except in cases of health-related necessities.
The organizers reserve the right not to refund any fees paid by participants found to have violated the event regulations. This does not limit the organizers’ right to claim additional expenses, loss of opportunity, or damages in the event that the participant causes harm to the venue, event equipment, or the reputation of the event
In cases where the applicant is entitled to a refund, such as cancellation within the refund period, natural disasters, pandemics, terrorism, or unforeseen events that prevent the event from taking place, or any failure on the part of the event organizers that prevents the applicant from participating through no fault of their own, we will issue a refund up to the amount artist has already paid.